ABOUT US:
Aquatech Consultancy, Inc. is a growing building envelope consulting firm in the East Bay. We take pride in our collaborative work environment, attention to detail, and commitment to excellence. We are looking for a dedicated and organized professional to support our office and human resources functions.


POSITION OVERVIEW:
We are seeking an Accounts Payable & HR Assistant to join our team. This role will provide essential support to our Office & Human Resources Manager and the President, assisting with accounts payable, HR administration, and general office operations. The ideal candidate is someone who will be a good fit with our team, has great written and verbal communication skills, and exhibits attention to detail.


KEY RESPONSIBILITIES:
Accounts Payable & Financial Support:
• Process vendor invoices, verify accuracy, and ensure timely payments.
• Reconcile accounts payable transactions and maintain accurate financial records.
• Assist in generating financial reports and expense tracking.
• Communicate with vendors regarding invoices, discrepancies, and payment status.
• Support the Office & HR Manager with bookkeeping tasks as needed.

Human Resources & Administrative Support:
• Assist with new hire onboarding, including paperwork processing and orientation coordination.
• Maintain and update employee records, ensuring compliance with company policies and regulations.
• Help facilitate benefits administration and support employee inquiries.
• Assist with payroll processing by preparing necessary documentation and reports.
• Coordinate training sessions, team meetings, and employee engagement initiatives.
• Support HR-related compliance and documentation, including tracking certifications and renewals.

General Office Administration:
• Provide administrative support to the Office & HR Manager and President.
• Maintain office supplies, organize files, and handle correspondence, as necessary.
• Assist with scheduling, meeting coordination, and internal communications.
• Support company policies and maintain confidentiality in handling sensitive information.


QUALIFICATIONS & SKILLS:
• Outstanding verbal and written communication skills and excellent interpersonal skills.
• Strong attention to detail, organizational skills, and ability to multitask.
• Open and willing to learn new skills and software.
• Computer literate including proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with accounting software (e.g., QuickBooks) and HR systems.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Interest in the architecture, engineering, or construction industry is a plus.
• Education: Associate or bachelor’s degree preferred, including but not limited to any business-related degree.
• Experience: 2+ years of experience in accounts payable, human resources, or administrative support preferred.


WHY JOIN US?
• Opportunity to work in a growing firm with awesome people.
• Collaborative and supportive work environment.
• Professional development and learning opportunities.
• Competitive compensation and benefits including health, vision, and dental insurance, 18 paid Holidays/Fixed days off + PTO, 401(k), …and more!


HOW TO APPLY:
Please reply to this post via email using the subject line "Accounts Payable & HR Assistant Application" and include your resume and a brief cover letter outlining your qualifications.

We look forward to reviewing your application!